Annual Conference

 

2023 AGM Action Items

  1. Per MSA Bylaw Article XVI, amendments to Bylaws may be submitted for consideration during the Annual General Meeting. The CLICK/TAP HERE for Bylaw/Policy Proposal form must be completed in its entirety to be considered. The deadline for proposal submission for the 2023 AGM is December 2, 2022,  @ 4 pm.
  2.  
  3. ARTICLE XVI: AMENDMENT OF ARTICLES AND BYLAWS
    Section 1. Proposing Amendments. Any proposed amendment to the articles of
    incorporation or bylaws of MSA may be made by: (1) a full member; (2) the council; (3) a
    member of the council; (4) the executive director; (5) a committee of MSA; or (6) a
    member of a committee of MSA.
    Section 2. Advance Notice.
    A. Any proposed amendment to the charter or bylaws of MSA must be submitted in
    writing to the executive director at least forty-five (45) days in advance of a meeting
    at which the amendment is to be considered by no later than 4:00 p.m. Central Time.
    B. Each proposed amendment received in compliance with section 2A of this Article
    shall be sent in writing by MSA to each member and the council at least 14 days in
    advance of the meeting at which the amendment is to be considered.
    Section 3. Voting Requirement. Any amendment to the charter or bylaws of MSA requires
    a two-thirds vote of the members.
    Section 4. Priority. In the event of a conflict between the articles of incorporation and
    bylaws of MSA and the articles of incorporation, bylaws, policies, and requirements of the
    Federation, the articles, bylaws, policies, and requirements of the Federation govern.
    Section 5. Effective Date. Unless otherwise provided, any amendment to the charter or
    bylaws of MSA is effective on conclusion of the meeting in which the amendment is
    adopted.

  1. Per MSA Bylaws, all AGM delegates should be registered 30 days prior to the Annual General Meeting. To be in good standing, organizations must have all teams registered in the MSA Registration Event, all fees must be current based on billing, and the 22-23 Annual Membership Renewal form completed. Members must be in good standing with MSA to be eligible to vote during the AGM. 

    CLICK/TAP HERE for Delegate Registration. Delegate Registration Deadline is December 16, 2022, at 4:00pm.

    ARTICLE VII: MEETINGS

    Section 1. Annual General Meeting. Annual general meetings of MSA shall be held in January or February at a time and place determined by the council.

    A.   Notice of Meeting. MSA shall provide to each  organization member and the council:
    1.   no more than ninety (90) days but no fewer than forty-five (45) days before the date of the meeting, notice of the annual general meeting, giving the date, time, and location of the meeting; and
    2.   at least fifteen (15) days before the date of the meeting, a proposed agenda with  copies of reports of officers and any items proposed to be considered at the meeting.

    B. Business Items. Any business item (other than proposed amendments to the articles of incorporation or bylaws of MSA) to be presented at an annual general meeting must be submitted in writing to MSA at least forty-five (45) days before the meeting.
    C. Voting Body.
    1. The voting body shall be composed of one or more representatives designated n writing by the governing authority of the member organization.
    2. Full Members shall have one (1) vote.
    3. Associate and affiliate members shall have one (1) vote in those matters which either or both are eligible to vote.
    4. Each member of the council, except the individual chairing the meeting, is entitled to one vote each at meetings. The individual who is chairing a meeting of the may vote only when the vote is by ballot or, in all other cases, to affect the result of the vote.
    5. Each member shall register its primary and alternate delegates to the AGM with  the secretary/treasurer or the secretary/treasurer’s delegate no later than thirty (30) days prior to the meeting. No member may vote for more than one organization.
    D. Quorum. A quorum for any membership meeting shall be established with 50% plus 1 of the votes eligible to be cast represented.

 

 

 

 

 
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